Process

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TÜBİTAK establishes the Call Program Advisory Board (ÇPDK) consisted of relevant ARDEB Group Governing Board (GYK) members, Group Advisory Board (DK) members, public and private sector representatives, and TÜBİTAK experts. This board is responsible for making suggestions to TÜBİTAK on the following issues:

  • Establishing the call program with its aims and objectives, and determining the subjects and specific issues for the project support call,

- In the evaluation and monitoring process of the projects, the preparation of the annual call program reports and their submission to TUBITAK

  • Evaluation of the call program, determination for the continuation or the termination of the program, determination of new call topics if necessary.

 

Project proposals are evaluated by the relevant Group within the framework of the project evaluation criteria determined by TUBITAK. When considered necessary during the evaluation process, on-site inspection is carried out by TUBITAK.


Moreover, The PI (s) may be invited to a meeting to discuss about the project. The scope of this meeting may cover the purpose, method, schedule, success criteria, expected social and economic benefits of the project, the content of the financial support requested from TUBITAK and other necessary issues.

 

In the first stage;

 

  • The first stage application form of the project proposal and other necessary documents are subject to a preliminary examination (*) by the ARDEB Directorate.
  • Project proposals that comply with the specified conditions and specified format are forwarded to the ÇPDK. After the preliminary evaluation made by the ÇPDK, the project proposals to be taken into the second stage are determined.
  • The relevant Group asks the project proposers to prepare the second phase application form of the projects and send it by the due date.


In the second stage;

 

  • Project owners who are eligible to enter this stage should fill in the second stage project proposal application form, apply within the due date and complete the e-signature application process.
  • A preliminary examination is made by ARDEB and forwarded to the relevant Group (*).
  • Project proposals are evaluated in panels formed by the relevant Group, by taking the opinion of the ÇPDK if necessary.
  • Project proposals are put in order according to the scores they get from the panels and presented to the Presidency together with the GYK scores/opinions. The final decision is sent to the PI/manager together with the justifications.
  • Projects decided to be supported are announced on the TUBITAK website.


Monitoring Process


Project activities are monitored by progress reports prepared by the PI, whether the project is carried out in accordance with the pre-determined project objectives and targets and compatible with relevant principles and TUBITAK legislation. When it is considered necessary during the monitoring process, on-site inspection is carried out by TUBITAK.
 

Progress report periods are determined in the contract, the report periods may not be less than six months and not more than one year. Progress reports and final report are sent to TUBITAK by the PI within the periods specified in the contract.


When it is considered necessary, TUBITAK may assign experts as project inspectors   to examine, supervise and evaluate the development of the project activities from scientific, technical, administrative and financial perspectives.

 

Intellectual and Industrial Property Rights


For the projects supported within the scope of this support program, the provisions of "Proje Teşvik ve Destekleme Esaslarına İlişkin Yönetmelik Uyarınca Desteklenen Projelerde Uygulanacak Fikri Haklar Esasları" are enforced. If a private organization takes part within the project, in proportion to the ratio of the personnel in the project team of the relevant private organization to the intellectual property ownership, intellectual property ownership belongs to the legal entity.


However, if the projects within the scope of this support program are executed jointly with different institutions and organizations, the provisions of cooperation protocols to be signed within the mentioned institutions and organizations are enforced.

 

(*) Project proposals that are not prepared in accordance with the determined criteria and do not meet any of these criteria are returned to the owner without being evaluated scientifically.